Appollo National Public School (“ANPS”, “we”, “us”, or “our”) is committed to nurturing young minds with trust, integrity, and the holistic well-being of every child. Privacy is a guiding principle that empowers families to engage confidently, knowing their shared stories and aspirations are safeguarded.

This Privacy Policy applies to all visitors, parents, students, staff, alumni, and other users of the Site and ANPS services. By using the Site, submitting information, or engaging with our school, you consent to the practices described herein. This policy does not apply to third-party websites or services linked from our Site.

1. What Information Do We Gather?

We collect personal information with intention, tailored to your connection with ANPS.

1.1 Information for Student Enrollment and School Services

• Personal Details: Name, address, date of birth, gender, contact information, emergency contacts, government-issued identification.
• Educational and Admissions Data: Previous school records, academic performance, references, interests, extracurricular activities.
• Health and Well-Being Information: Medical history, allergies, immunization records, disabilities, or special educational needs (with consent).
• Family and Guardian Details: Parent/guardian information, including occupation and communication preferences.
• Survey and Feedback Responses: Insights on school services, satisfaction, or event registrations.

1.2 Information for Staff Applications and Employment

• Personal and Background Details: Name, address, date of birth, nationality, qualifications, references, pre-employment screening information.
• Professional Data: Employment history, skills, and certifications.

1.3 Information from Website Visitors

• Technical Data: IP address, browser type, device information, pages visited, and time spent on the Site.
• Marketing Responses: Preferences for newsletters, event invitations, or alumni updates.

2. How Do We Gather This Information?

Collection is guided by respect for consent, necessity, and the greater good, in harmony with laws like the Digital Personal Data Protection Act, 2023 (India).

2.1 Lawful Bases for Collection

• Consent: For optional communications like marketing or surveys.
• Contractual Necessity: To fulfil enrollment or employment obligations.
• Legitimate Interests: To deliver education, safeguard our school family, and improve offerings.
• Legal Obligations: For record-keeping or reporting.
• Vital Interests: For health or safety emergencies.
• Public Task: As part of our role in public education.

2.2 Methods of Collection

• Online forms (enrollment applications, contact submissions).
• In-person or email communications (parent-teacher dialogues, applications).
• Surveys, events, or school gatherings.
• Automated tools (e.g., cookies).
• Public sources (e.g., alumni directories).

3. How Do We Use the Information?

• Nurturing enrollment, attendance, and academic journeys.
• Sharing updates on events, progress, or urgencies via email, SMS, or phone.
• Supporting students through counselling or health monitoring.
• Enhancing the Site and school with analytics and feedback.
• Processing fees or donations.
• Recruitment and staff development.
• Delivering newsletters or updates (with opt-out options).
• Upholding legal obligations and safeguarding our community.

Our Promise to Parents: We use data strictly for student well-being and education, never for profit or beyond necessity. Information is retained only as long as needed or required by law.

4. Will We Share Your Information with Anyone Else?

• Internal Harmony: ANPS staff, teachers, or administrators on a need-to-know basis.
• Trusted Third Parties: Limited sharing with service providers bound by data protection agreements and annual audits.
• Legal Guardianship: Authorities, courts, or regulators only when required by law.
• Collaborative Partners: For programs like exam boards, with explicit consent.
• Anonymized Insights: Aggregated data for research or reflection.

5. Where Do We Store and Process the Information?

Your information is stored on secure servers in India, with compliant backups. Cross-border transfers follow Indian data protection safeguards.

Retention Policy

6. Security

Information is protected with technical, administrative, and physical safeguards. Users are encouraged to maintain secure connections and strong passwords.

7. Passwords and Account Security

Users are responsible for keeping passwords secure. Access may be paused if misuse is suspected.

8. Your Data Protection Rights

• Access: View your data.
• Rectification: Correct your data.
• Erasure: Delete your data where legally permissible.
• Objection/Restriction: Pause marketing or processing.
• Portability: Receive your data in a usable format.
• Withdraw Consent: Revoke consent for non-essential uses.

Requests can be sent to enquiries@appollonps.com; responses are provided within one month.

9. Consent

By using the Site or submitting information, you consent to this Privacy Policy. Students under 18 require parental consent.

10. Information You Share Socially

Social media interactions are subject to the policies of those platforms. ANPS is not responsible for such shares.

11. Third-Party Websites

External links are for convenience; review their policies before engaging.

12. Cookies – Our Digital Clause

Cookies are used to enhance functionality, analyse trends, and remember preferences:

• Essential: Required for navigation.
• Analytics: To improve user experience.
• Preferences: To store user settings.

Control cookies via browser settings. For details, see our Cookie Policy.

13. Contact Us

• Data Protection Officer: principal@appollonps.com
• General Inquiries: +91 82966 22888 or enquiries@appollonps.com
• Address: Appollo National Public School, #125/1 U Block, Bhavani HBCS Layout, Banashankari 3rd Stage, Bangalore 560085, Karnataka, India

Thank you for entrusting us with your child’s education and privacy.